Dear YPT Members and Friends,
Here is a great opportunity for you to get involved in determining the future of Young Professionals in Transportation! YPT will soon be conducting elections to select the 2013-2014 YPT International Board of Directors. If you would like to run for a Board of Directors position or vote in the election, please continue reading below.
Directors typically offer a time commitment of 3-5 hours per week. Directors must be able to attend in person or be available to call into monthly Board of Directors meetings. Note that if you belong to the Atlanta, Austin, Boston, Chicago, Minneapolis, New York City, Philadelphia, Pittsburgh, San Francisco, or Washington, DC chapters, you will have local elections for their Board of Directors as well.
NOMINATION PROCESS
Nominations for one of the nine Board of Director positions (described below) should be submitted by email to YPT at elections@yptransportation.org by Wednesday, September 4, 2013, 9:00 PM EST. Please submit your name, title, organization, contact information, the position(s) for which you are seeking nomination, and a candidate statement (1 page or less) addressing why you would like to serve on the YPT International Board of Directors. Please submit all of this information in a single MS Word file.
CANDIDATE AND VOTING ELIGIBILITY
In order to run for a YPT International Board of Directors position or vote in the elections you must be or become a paid YPT Member by Monday, September 9, 2013, 11:59 PM EST by following this link: https://my.yptransportation.org/join. If you think you are already a Member but are unsure, you can check your membership status by logging into https://my.yptransportation.org.
ELECTIONS PROCESS
- September 11, 2013: All eligible voters will receive the full slate of candidate statements via email (there will also be a Chapter board ballot sent that day if applicable to you).
- October 10, 2013: All eligible voters will receive an email with voting instructions. Online voting for International and Chapter elections opens at 10:00 AM EST.
- October 25, 2013: Online voting for International and Chapter elections closes at 9:00 PM EST. Pending any runoff elections, the results will be made available to the YPT membership in early November. The new Board term for all winning candidates will begin on November 1, 2013.
LEADERSHIP POSITIONS
Elections will be held for the following YPT Board of Directors positions. Terms of office are one year, from November 1 to October 31. There is no limit to the number of consecutive terms a Board Member may serve. Candidates may run for multiple positions. If a candidate wins more than one position then that person may choose which position he/she would prefer to serve. For the position the candidate does not select, the first runner-up will be new winner.
Chair: The Chair is responsible for day-to-day implementation of the policy and guidelines of the Board of Directors. The Chair presides over Board meetings, creates and appoints members to Committees, and acts as chief official executive officer of the organization.
Deputy Chair: The Deputy helps to coordinate activities involving multiple Officers and assists the Chair in his or her responsibilities. In the absence of the Chair, the Deputy Chair acts in the official capacity of the Chair and performs all duties of that office.
Secretary/Vice Chair for Administration: The Secretary/Vice Chair for Administration keeps full and accurate records of all business and proceedings at Board meetings. This includes preparing meeting minutes, keeping accurate organization records, and managing the election process, as well as coordinating with the Vice Chairs for Communications and Membership on managing IT resources such as CiviCRM, Dropbox, and Google Apps.
Treasurer/Vice Chair for Finance: The Treasurer/Vice Chair for Finance is responsible for the collection/disbursement of dues and the safekeeping of funds, including reporting of receipts, expenditures, and balances at the request of the Board. The Treasurer is responsible for the completion/submittal of all the necessary filings with the DC government and the IRS.
Vice Chair for Communications: The Vice Chair for Communications is responsible for activities and communications that promote YPT to the general public. The Vice Chair coordinates activities that facilitate and encourage communication and fellowship among the members of YPT, including YPT’s email blasts, website, blog, and social media, as well as liaising between the editor of the quarterly Mobility Matters magazine and the YPT Board. Some experience with email blast platforms like MailChimp or CiviCRM is helpful. Basic familiarity with HTML and WordPress is recommended.
Vice Chair for Programs: The Vice Chair for Programs is responsible for programs of national and international significance, such as events in conjunction with major conferences. Programs include networking as well as professional development events. The Vice Chair for Programs coordinates on the organization of these events with the Vice Chair for Membership.
Vice Chair for Membership: The Vice Chair for Membership utilizes the resources of YPT to manage the membership records of all YPT members. This includes ultimate responsibility for maintaining the CiviCRM membership platform, reconciling dues payouts to chapters on a quarterly basis, reconciling dues payments collected through Square or offline, and providing support to chapters in the use of the CiviCRM platform. The Vice Chair for Membership also works to provide maximum value for all members, increase the membership of YPT, increase the visibility of YPT, explore business development opportunities for YPT, and provide other services to meet the needs of the members of YPT. Some experience with online membership systems, HTML, and websites is helpful.
Vice Chair for Chapter Development: The Vice Chair for Chapter Development coordinates with leaders of the YPT chapters regarding YPT International’s policies, activities, and other issues that could affect the chapters. The Vice Chair assists in the development of new chapters, such as through outreach to Members in areas without chapters and helping new chapters with the formal steps for inclusion in YPT.
Vice Chair for Sponsorship: The Vice Chair for Sponsorship identifies, establishes, and grows relationships with sponsors. The Vice Chair tracks and maintains accurate and up-to-date sponsorship agreements and ensures that sponsorship benefits are being fulfilled.
If you would like to submit a nomination or if you have questions about the elections process, please do not hesitate to contact us at elections@yptransportation.org.
This is your opportunity to get involved in building an organization dedicated to the professional advancement and development of young professionals in the field of transportation. We need your help and look forward to your participation in the elections and your contributions toward another great year ahead!
Thank you,
Stephanie Dock
International Vice Chair for Administration
Young Professionals in Transportation