Jobs, Opportunities

Honolulu Job(s) Alert: HART – Deputy Director of Planning/Environmental & Grants Manager

POSITION TITLE:                     Deputy Director of Planning/Environmental

REPORTS TO:                          Director of Planning/Right-of-Way/Permits

LOCATION:                             Honolulu, HI

The Honolulu Authority for Rapid Transportation was established to provide an efficient and reliable transportation alternative for Honolulu’s congested urban corridor. The project was established in 2005 and is being supported by federal, state and local officials. The system will be a fully automated electrically powered elevated rail system with the first phase completed in 2017 and the remaining segment completed in 2019. This system will provide transportation along 21 stops from East Kapolei to AlaMoanaCenter and will offer stops for commuters and visitors to areas including downtown Honolulu, Oahu’s core commercial and business center and Aloha Stadium, Pearl Harbor and HonoluluInternationalAirport.

By providing rail transportation services, HART will assist in reducing congestion, Hawaii’s dependence on fossil fuels and offer a safe, affordable and on time service to residents and visitors.

HART is seeking a dynamic and experienced manager to serve as the Deputy Director, Planning and Environment to administer, manage and coordinate HART’s comprehensive transit and environmental planning and land use functions related to the Honolulu High Capacity Transit Corridor Project. The Deputy Director will oversee the preparation of documents to comply with the Federal Environmental Regulatory Acts, Executive Orders, Hawaii Revised Statutes, local land use regulations and agency requirements. The position is responsible for consulting with the Federal Transit Administration and with the Project Management Oversight Consultant on matters related to the Projects transit planning and environmental issues. The Deputy Director will manage up to six employees and will oversee the project management plan as it relates to transit and environmental planning. The Deputy Director will also ensure the enforcement of controls and limitations for specific land use consummate with the objectives and intentions as presented in the Project plans.

RESPONSIBILITIES

  • Plan, assign and coordinate activities relating to the planning function of the Honolulu High Capacity Transit Corridor Project as it relates to the total City planning program including land utilization, transportation facilities, public utilities, permitting, and community facilities.
  • Provide overall project management expertise and oversight for formulating and conducting transit and technical environmental planning studies
  • Meet with Federal, State and City officials, property owners, developers, planning consultants, civic and community groups to communicate the purposes, objectives, methodologies and work program of HART.
  • Manage transit planning and environmental aspects of the project and oversee the preparation of documents to comply with National Environmental Policy Act (NEPA), other Federal environmental Regulatory Acts including the Endangered Species Act; the Clean Water Act; the clean Air Acts; the National Historic Preservation Act; Section 4(f) of the Department of Transportation Act; and the Moving Ahead for Progress in the 21st Century (MAP-21).
  • Meet with stakeholders to review and evaluate planning and environmental issues, oversee the evaluation of alternatives and make appropriate recommendations.
  • Oversee the independent collection, analysis, assimilation and incorporation of project related data.
  • Oversee the preparation of environmental studies and technical reports by contractors and consultants.
  • Directly coordinate with Federal, State and City officials as well as consultants and contractors to complete all Project related environmental documents.
  • Monitor the evaluation and interpretation of Federal and State regulations applicable to the Project and provide guidance and direction in activities accordingly.
  • Oversee the quality management of planning work processes and products and determine the corrective measures that are required where appropriate.
  • Oversee the preparation of presentation materials and participation in public information hearings or meetings and public outreach activities related to the environmental planning process.
  • Other duties as required and appropriate for a position of this classification and level.

PERSONAL ATTRIBUTES

The candidate should possess the following attributes:

  • Unquestioned integrity and work ethic.
  • Excellent interpersonal communication, presentation, and writing skills.
  • Strong management and team building skills. Ability to lead, motivate, mentor, and develop staff.
  • Proactive listener, communicator and strong public speaker who is capable of building relationships.
  • Strong and proven leader who is not afraid to present new initiatives and ideas. Forward thinking, strategic executive who is capable of collaborating with and building consensus among stakeholders.
  • Excellent bi-partisan problem solving and conflict resolution skills.
  • Professional judgment (including practical approach, appropriate risk taking and political savvy).
  • Demonstrated experience working in large complex operating environments, advising and offering solutions to senior executives by interacting with multiple government/federal agency officials and other stakeholders who potentially have significant divergent views.
  • Assist in the design and on-going development of critical systems.

EXPERIENCE

A Bachelor’s degree in planning, environmental, engineering or closely related field of study. Working knowledge of NEPA, HRS Chapter 343, DOT and FTA environmental regulations and processing is a plus. Experience managing a team of technical staff and providing program management guidance is preferred. Also, a minimum of 5 years of experience leading a planning team in the areas of land use planning, environmental planning and transportation planning and ideally experience working with the FTA.

To apply, please submit a resume and cover letter to Gregg A. Moser, Krauthamer & Associates at gmoser@krauthamerinc.com.

*************************************************

POSITION TITLE:                     Grants Manager

REPORTS TO:                          Chief Financial Officer

LOCATION:                             Honolulu, HI

The Honolulu Authority for Rapid Transportation was established to provide an efficient and reliable transportation alternative for Honolulu’s congested urban corridor. The project was established in 2005 and is being supported by federal, state and local officials. The system will be a fully automated electrically powered elevated rail system with the first phase completed in 2017 and the remaining segment completed in 2019. This system will provide transportation along 21 stops from East Kapolei to AlaMoanaCenter and will offer stops for commuters and visitors to areas including downtown Honolulu, Oahu’s core commercial and business center and Aloha Stadium, Pearl Harbor and HonoluluInternationalAirport.

By providing rail transportation services, HART will assist in reducing congestion, Hawaii’s dependence on fossil fuels and offer a safe, affordable and on time service to residents and visitors.

HART is seeking a dynamic and experienced grants manager to establish a grants management program, and perform grant management activities for a very large and complex transit project, the first of its kind in Honolulu, that has received federal and local funding. The grants management program includes monitoring and reporting on the financial grants management of the project at the federal state and local levels, compliance with applicable federal rules and regulations, and tracking and forecasting financial and related grant financial information

RESPONSIBILITIES

  • Monitor and ensure compliance with federal, state and local rules and regulations.
  • Research, analyze and implement existing and proposed federal, state, and local legislation, regulations, and guidance that impact the Honolulu High-Capacity Transit Corridor project.
  • Prepare grant applications for federal capital funds by analyzing grant requirements, compiling necessary data, completing required documents in a timely manner, providing technical expertise and assistance to project staff involved in a particular grant and advising management as appropriate

 

  • Identify, establish and execute grant related financial plans and policies

 

  • Analyze project, grant, and financial information including
  • Monitoring encumbrance information in the financial system(s) to verify accuracy, and to confirm that accurate balances are maintained in the accounting system.
  • Perform month-end reconciliations and advise management on grant funding
  • Establish, modify and implement grant and accounting procedures to:
  • Monitor status of grants and projects to confirm that funds are properly controlled and accounted for.
  • Evaluates financial status of grant activities in coordination with staff members.
  • Works with Contracts and Legal staff to confirm that federally funded contracts and related documents meet grantor and federal requirements.
  • Establish financial controls and systems for new grants/programs
  • Make recommendations for corrections or budget transfers when needed to CFO
  • Prepare forecasts, projections, trends, revenue and cost analyses as it relates to federal grant funding
  • Organize and prepare required management reports for capital projects and grants
  • Oversee development of processes and procedures to track changes to capital projects and grants
  • Review reporting functions for each department/division or grant account
  • Analyze trend and variance and monitor anomalies with expenses and revenues
  • Analyze data and make recommendations for solutions
  • Attend meetings related to project progress
  • Analyze grant budgets to funding forecasts
  • Prepare internal and external reports
  • Review technical documentation to ensure that it adheres with federal, state and local laws in order to meet all criteria for financial compliance
  • Conducts annual review and updating of project financial plans
  • Closes out completed grants and reviews/evaluates grants status.

PERSONAL ATTRIBUTES

The candidate should possess the following attributes:

  • Unquestioned integrity and work ethic.
  • Excellent interpersonal communication, presentation, and writing skills.
  • Proactive listener and communicator who is capable of building relationships
  • Excellent problem solving and conflict resolution skills.
  • Professional judgment (including practical approach, appropriate risk taking and political savvy).
  • Demonstrated experience working in large complex operating environments, advising and offering solutions to senior executives by interacting with multiple government/federal agency officials and other stakeholders who potentially have significant divergent views
  • Assist in the design and on-going development of critical systems.

EDUCATION AND EXPERIENCE

Education: A Bachelor’s degree in accounting, public or business administration, finance or a closely related field of study.

Working knowledge of transit financial grant development, and management principles including GAAP, FASB and GASB.

An understanding of managerial and cost accounting, and financial management practices as it relates to public agencies.

Experience with accounting and finance and inter-government funding

Experience developing complex reports and analysis using database and other tools.

Practical experience with preparing various federal reports, including but not limited to quarterly Federal Financial Reports (FFRs), drawdown requests, requests for annual grant awards, etc.

A minimum of five years of experience working in establishing controls and processes surrounding federal grants administration and, ideally experience working with the FTA, FHWA or related federal agencies.

To apply, please submit a resume and cover letter to Gregg A. Moser, Krauthamer & Associates at gmoser@krauthamerinc.com.

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