Responsibilities

Under the supervision of the Manager of PATH’s Financial Services Unit, the successful candidate will assist the Manager with the overall supervision of PATH’s financial operating and capital performance reporting.  At the direction of the Manager this position will be responsible for assisting in the coordination of the annual departmental Budget for PATH, to interact with the Office of Management and Budget Department and provide guidance to assure that all assumptions and submissions are accurate, documented, and logical and represent the true cost of operating the PATH system. The successful candidate will provide oversight of the application, management and administration for FTA Grants, including, but not limited to, managing the funds for the FTA’s Public Transportation Emergency Relief Program.  PATH currently has a portfolio of Hurricane Sandy Emergency Relief Federal Transit Administration (FTA) Grants in excess of $1 billion and is required to follow strict compliance regulations for full grant administration.  The Supervisor, Financial Services will manage the regulatory requirements of these funds and will be responsible for administering the grants ensuring compliance with federal regulations such as project and expense eligibility, Financial controls, Title IV, Disadvantage Business Enterprise (DBE), and Procurement procedures.  

• Supervision of financial and grant management staff supporting the PATH Budget, Capital and Grants Program and financial services.
• In the absence of the Finance Manager, represent the Manager in all meetings, presentations, matters that would otherwise require the Finance Manager’s attention.

• Reviewing and interpreting FTA guidance and ensuring that all grant compliance program requirements are met.
• Preparation of required progress and financial reports to the FTA and ad-hoc analyses, reports and presentations of grant projects and tracking grant funds for executive level discussion or decisions internal and external to PATH.
• Development of grant applications and the review of other potential Federal Funding programs for PATH.
• Close coordination with PATH Divisions, Port Authority Departments and the FTA on all matters related to obligated and grants under development.
• Provide support to Manager of PATH Financial Services, on department-wide matters integrating both financial and non-financial considerations including:
• Prepare financial analyses for proposed projects to support Board Agenda Items, Memorandums of Justification, Memorandums of Authorization and tenant lease negotiations
• Consolidate, review and issue various agency reports including monthly financial performance, including Director’s and CFO’s analysis and memorandum.
• Participate on Request for Proposal (RFP) committees, working groups and other task forces from the financial perspective; raise and resolve financial issues.
• Attend CFO monthly meeting and present on an as needed bases
• Coordinate with financial department within the Port Authority to review financial results (MBD) 
• Supervise the coordination of the annual Budget process and the long-range forecast for PATH, including all required documentation. Work with all units to ensure PATH is correctly positioned to capitalize on business changes while balancing resource requirements to identify operating cost efficiencies. Work with the Management and Budget Department and Office of Financial Planning to resolve issues and make appropriate adjustments
• Supervise the development of monthly financial performance results, including actual vs plan revenue and expense variances. Present analysis and recommendations to the Manager, Financial Services.
• Review the monthly dashboard and memo analysis prepared by Management and Budget Department for the CFO’s roundtable meeting and provide the CFO’s Office with monthly KPI’s (Average Fare, Farebox Recovery Ratio, Operating Ratio) to facilitate the development of these documents.
• Supervise and assist principle financial analyst to complete monthly financial performance reports for each of PATH’s units, at the Object Code and G/L Account level for Operating and Capital expenses and provide these reports to unit Managers and Superintendents monthly.

Qualifications

Candidates must present the following qualifications to be considered eligible for this position:

• Bachelor’s Degree, preferably in Accounting, Business, Finance or a related discipline from an accredited college or university.
• Minimum of 3 Years supervisory experience.

Desired

Ideal candidates will present the following profile:

• Master’s degree from an accredited college or university in Finance, Business Administration, Public Policy or related field.
• Demonstrated experience with financial analysis and knowledge of Federal and Local funding sources. Experience in administrating agreements with third parties.
• Thorough understanding of transit operations, financing, and construction.
• Demonstrated ability to make prudent and independent decisions for a Business unit
• Proven experience in developing and maintaining financial records to document expenditures, management decisions.
• Knowledge of the circulars and other documents pertaining to the management of federal grants
• Demonstrated organizational and project management, with the ability to handle multiple tasks simultaneously.
• Proven experience recording and maintaining financial records to document expenditures.
• Demonstrated research and problem-solving skills, with the ability to reach sound conclusions and make recommendations based on analytical thinking.
• Proficiency with Microsoft Office Suite programs, including Excel, Word and PowerPoint. 
• Experience with Port Authority corporate systems such as SAP, Hyperion Essbase, PeopleSoft, Budget Pro and ICMS/Cognos.
• Demonstrated experience communicating and interacting effectively with Port Authority staff at all levels, federal officials, and other multiple external stakeholders.