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Manager- Port Physical Plant
Job ID: 38780
Department: Port
Location: New Jersey Marine Terminals
Responsibilities
Under the direct supervision of the Deputy General Manager of the New Jersey Marine Terminal (NJMT), the Manager, Port Physical Plant will be an integral part of the NJMT management team. In the absence of the General Manager and Deputy General Manager, the Manager, Port Physical Plant may be responsible for the facility. The Manager, Port Physical Plant is fully responsible and accountable for managing all aspects, as well as measuring and improving the performance of the facility’s maintenance, structural integrity, environmental, hazardous waste management, sanitation, and construction programs associated with the New Jersey Marine Terminals, and ensuring that the assets are able to support this mission. This position also contributes to the development and prioritization of the Capital Program and Operating Major Works Program. The Manager, Port Physical Plant will also manage the Tenant Alteration Application and construction process for NJMT tenants and operating entities.
The Manager, Port Physical Plant must have a solid understanding of the principles of enterprise asset management to lead the maintenance unit in the optimal lifecycle management of the physical assets from their design, construction, and commissioning, through their operations and maintenance, and to the decommissioning and/or replacement.
In an effort to advance the state of good repair and extend the useful life of the facility’s infrastructure, the incumbent will direct a wide variety of activities, including overall maintenance of facility assets; developing, reviewing and monitoring maintenance contracts and overseeing the administration of these contracts; complying with maintenance labor agreements and participation in grievance and disciplinary hearings; supervising maintenance staff; evaluating maintenance systems data and related reports; working with Project Management and Engineering staff to identify infrastructure and capital projects for the NJMT; managing all snow removal and emergency response activities of maintenance staff. The incumbent will also be responsible for preparing and managing the maintenance budget and provide support for other aspects of the NJMT operating budget.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- Bachelor’s Degree from an accredited college or university preferably in Engineering or Architecture
- Minimum of 5 years of progressive management and supervisory experience in a facilities/maintenance environment
- Must possess a valid driver’s license\
- The selected candidate will be required to pass a Federal Security Background check and obtain a Transportation Workers Identification Credential (TWIC) to work in a maritime environment as required by the Department of Homeland Security.\
- Applicants must meet all performance and attendance standards and have completed all probationary periods
Desired
Ideal candidates will present the following profile:
- Demonstrated experience managing a diverse array of management, supervisory and field staff, including demonstrated experience supervising represented staff.
- Demonstrated ability to develop and provide direction for critical facility infrastructure development, inclusive of all operational, security and Public Safety needs and priorities.
- Demonstrated proven record of employing effective team building strategies and techniques.
- Demonstrated experience in analyzing and evaluating contract drawings and tenant alteration applications/submitted documents to identify associated impacts on the facility and recommend alternatives.
- Demonstrated ability to work effectively under a variety of conditions, with the ability to maximize resources and operate independently; be reachable 24 hours a day, 7 days a week, and can report to work expeditiously in response to facility emergencies including snow alerts.
- Demonstrated experience identifying, understanding and integrating customer service needs into day-to-day decision making.
- Demonstrated ability to develop and employ problem-solving approaches that are sensitive to organizational, community and customer concerns.
- Demonstrated superior interpersonal skills, with an ability to work effectively with diverse groups, such as tenants, contractors, vendors, and government, community and industry officials.
- Demonstrated written and oral communication skills, including experience in presenting materials to senior staff.
- Experience working at a marine terminal or waterfront facility.
- Demonstrated conflict resolution skills and knowledge of disciplinary procedures.
- Demonstrate understanding and comprehension of agency and department priorities and standards.
- PE or RA license
Business Solutions Coordinator / Administrator
Job ID: 38934
Department: Aviation
Location: 4 World Trade Center
Responsibilities
The Port Authority’s Aviation Department operates one of the world’s busiest airport systems – John F. Kennedy International, LaGuardia, Newark Liberty International, Stewart International, and Teterboro Airports, serving over 140 million passengers in 2019. Our vision is to be a world-class operator of world-class airports, and we work to achieve that vision through making unprecedented infrastructure investments to transform our airports into world-class facilities, committing to delivering world-class experiences for our customers, and using a 21st Century governance model that integrates standards and accountability mechanisms into all aspects of our operations.
Reporting to the Manager, Business Solutions, the Administrator is responsible for supporting a wide range of business, administrative, training, and communications functions for the Aviation Department and the Office of the COO. Responsibilities include, but are not limited to:
Business Administration
- Administer agency processes and business programs to enable the efficient operation of Aviation headquarters. Provide executive-level business / administrative support for the Office of the COO / Director of Aviation.
- Manage all office space, technology, and equipment requirements, including allocation of workstations, staff moves, service requests, workspace modifications, conference room furniture / equipment / technology, and equipment acquisition, allocation, and disposition.
- Manage accounting processes (SAP, authorization for expenses and time / labor, ProCard administration, etc.), business travel administration, and timekeeping.
- Provide support to Executive Business Manager and Principal Business Manager on a wide range of staffing and administrative functions as needed.
- Administer the records management program for Aviation headquarters in accordance with applicable agency guidelines.
Regulatory, Operations & Maintenance Training & Development
- Coordinate logistics for Aviation’s Aeronautical, Regulatory, Operations, and Security training and certification programs.
- Support operations and maintenance workforce development programs, including recruitment, technical training programs, supervisory development programs, and others as necessary.
- Ensure timely and accurate tracking of all classroom / virtual training and certification programs delivered in Aviation. Monitor and maintain compliance with agency requirements and mandatory training programs. Prepare reports, provide updates to leadership, and follow up with staff to ensure completion.
Staff Communications & Development
- Provide logistical support and coordination for business meetings / events and staff development programs, including mentoring programs, knowledge transfer, lunch and learns, etc.
- Coordinate with airports to implement and monitor the performance management program for field operations and maintenance supervisors.
- Manage organizational charts and staffing-related content on the Aviation eNet site.
- Create and contribute to staff communications to ensure updates reach all Aviation staff, utilizing various communication methods necessary to reach different staff segments, including field staff.
Qualifications
- At least 3 years of experience in managing administrative, business, training, or other related functions.
- A Bachelor’s Degree in Aviation Management, Human Resources Management, Business Administration, or related discipline from an accredited college or university can substitute 2 years of the required experience above.
Desired
Ideal candidates will present the following profile:
- Knowledge and ability to manage and apply organizational policies and procedures, including those related to administration, human resources, budgeting and payment authorization processes.
- Strong organizational skills, with the ability to manage project deadlines and milestones.
- Excellent interpersonal skills with the ability to deal effectively with all levels of staff.
- Demonstrated ability to organize work, prioritize multiple concurrent assignments within strict deadlines and work under pressure – in both an individual and team setting.
- Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
- Direct experience using PeopleSoft, SAP and BudgetPro.
Principal Financial Analyst
Job ID: 38908
Department: Rail Transit
Location: PATH
Responsibilities
The PATH/Rail Transit Department is currently seeking a Principal Financial Analyst-Grant Manager to join our dynamic financial team to manage our Superstorm Sandy grant monies. (Note: This is a regular, full-time position, not temporary as noted above.)
As a result of Superstorm Sandy, PATH anticipates that a majority of the costs for the immediate response, permanent repairs and mitigation measures will be reimbursed by federal disaster recovery funds provided by the Federal Transit Administration (FTA). PATH will be required to follow all compliance regulations for the grant administration of these funds. The Principal Financial Analyst (Grant Manager) will be playing a significant role in the securing of these funds and will be responsible for administering the grants ensuring compliance with federal regulations such as project and expense eligibility, Title VI, Disadvantage Business Enterprise (DBE), and procurement procedures.
RESPONSIBILITIES
The successful candidate will be responsible for administration, documentation, and reporting of the grant program for the Federal Funding PATH is receiving for damages from Superstorm Sandy and other potential sources. Responsibilities include: administration and reporting on the progress of grant projects; tracking grant program expenditure to funded projects; preparation of reports; preparation of grant applications and amendments; reviewing federal guidelines and ensuring that, grant compliance program requirements are met; and preparing all required progress and financial reports to the FTA. Responsibilities also include the management of documentation to ensure compliance with FTA guidelines and procedures, process, and preparation of grant reimbursement packages in accordance with FTA guidelines. Additional responsibilities include, assisting PATH Financial Services with the budget process, financial analysis and other ad-hoc requests as needed.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- A minimum of 3 years progressively responsible Financial Management experience.
- Bachelor’s Degree preferably in Accounting, Business, Finance, Engineering or a related discipline from an accredited college or universityOr
- In lieu of a degree an equivalent of 7 years of financial management work experience may be substitued.
Desired
The ideal candidates will present the following profile
- Demonstrated experience with financial analysis and knowledge of Federal and Local funding sources.
- Demonstrated Project or Grant Management skills with respect to the monitoring of costs, schedule, and budget.
- Demonstrated experience with Port Authority Financial, Accounting, Budgeting Capital Planning and Procurement policies.
- Demonstrated experience with Capital invoicing review, payment, and management.
- Demonstrated organizational skills with experience in recording and maintaining project or financial records to document milestones and expenditures.
- Demonstrated research and problem-solving skills, with the ability to reach sound conclusions and make recommendations based on analytical thinking.
- Demonstrated experience communicating and interacting effectively with internal and external staff at all levels, federal officials, or other internal and external stakeholders.
- Proficiency with SAP, PeopleSoft, ICMS, TrAMS, Adobe Writer, and Microsoft Office Suite programs, including Excel, Word, PowerPoint and SharePoint.
Senior Property Representative, Contract / Leasing – EWR
Job ID: 38901
Department: Aviation
Location: Newark Liberty Int’l Airport
Responsibilities
The Aviation Department of the Port Authority of New York and New Jersey is currently seeking a Senior Property Representative to manage Leasing and Contracts at our NJ Airports – Newark Liberty International Airport (EWR) & Teterboro (TEB). In this position you will be responsible for identifying and interpreting existing properties and commercial development needs and providing strategic business solutions. Flexibility and adaptability, multi-tasking on projects at the airports, and leading interactions with our airline community will be a requirement.
NJ Airport Commercial & Properties plays a crucial role in the Aviation Commercial Organization Portfolio. Our team plays a critical part with stakeholders in Redevelopment, Operations, Environmental, Airlines Relations, and much more. We work as a team with strong emphasis on fostering best in class standards for properties and commercial development.
Under the supervision of the Manager, Properties and Commercial Development at EWR, the Airport Property Representative will be responsible for:
- Conducting complex real estate negotiations with airport tenants (airlines and airline partners) and the on-going management and administration of the resulting agreements, including but not limited to those for multi-tenant buildings, Terminals, and all facilities at our NJ Airports.
- Preparing authorizing documents (agenda items for Port Authority Board approval and Memoranda of Justification) that detail tenant investment, competitive fee structures and other items.
- Project lead on all aspects of tenant negotiations and development with other agency staff departments such as Law, Comptroller’s, and Risk Management
- Primary liaison between airport staff and the tenant to resolve outstanding issues.
- Working with the SAP Real Estate Module and resolving Accounts Receivable issues.
- Implements audit and monitoring procedures to verify assigned tenant/permittee compliance
- The ability to help evolve the competitive market at our NJ Airports while understanding the impacts to the Agency and coming about with innovative solutions.
- Maintains contact with tenants/permittees including visits to each leased site including discussions regarding business success/challenges.
- Familiarizes oneself with the financial and business terms for leases various categories of properties at Airport.
- Proposes financial terms for transactions using guidelines as appropriate and within designated categories of use: standards market rates for land or certain facilities, standard escalation provisions, and market comparables based on defined criteria; capital investment requirements associated with lease term; criteria for capital investment reimbursements.
- Developing strategies to implement business policies.
- Maintains roadmap of critical transactions and issues and prepares key highlights
- Ensuring the delivery of a positive airport customer experience across all facilities.
- Establishing business relationships with airlines and other airport users both on and off the airport.
Qualifications
- Bachelor’s Degree from an accredited college or university
- In Lieu of a degree, 7 years of experience in Aviation, transportation, or similar experience would be acceptable
- Experience with SAP, Salesforce or familiar with similar systems in collecting, interpreting, and presenting data
- In-depth knowledge of Aviation Operations, Transportation, or Contract & Tenant Management that can include any of the following: third party vendors, airlines, airport processes or other business partnerships.
- Experience with prioritizing deliverables within a tight time frame
- Experience writing white papers and presentations
Desired
- Bachelor’s Degree in Business Administration
- Experience with air terminals, and airport facilities
- Experience using project management techniques for managing projects through completion
- Understanding of financial analysis as related to real estate transactions
- Experience creating and interpreting Microsoft Excel reports which includes using pivot tables and formulas
- Progressive experience in conducting or participating in lease negotiations
Assistant Manager, Airport Maintenance – JFK
Job ID: 38894
Department: Aviation
Location: JFK Airport
Responsibilities
The Aviation Department of the Port Authority of New York and New Jersey is currently seeking an experienced Assistant Manager, Airport Maintenance reporting to the Manager, Airport Maintenance. The successful candidate will oversee the day-to-day airport maintenance operation and business aspect of the John F. Kennedy International Airport. The Assistant Manager, Airport Maintenance will interface and liaise with various departments within the agency to help the airport remain in compliance with Federal Aviation Regulation 139 and to become a World Class Airport. The Assistant Manager, Airport Maintenance will also be part of a team transforming JFK into a modern 21st Century Airport and will be able to contribute to one of the busiest airports in the nation. The airport handles nearly 62 million passengers a year, supports 280,000 jobs, and generates more than $51 billion in sales and $17.1 billion in wages. It is an essential component of the world’s air transportation system and a regional economic driver.
Reporting to the Manager, Airport Maintenance, the incumbent will assist in the management of the division by performing the following:
- Support the day-to-day operation
- Oversee the creation and implementation and improvement of facility maintenance practices including the implementation and commissioning of a new maintenance management information system
- Identify, assess, and facilitate airport maintenance priorities
- Coordinate work efforts with other airport units/tenants
- Advise/direct senior maintenance field supervisors in the Electrical, Mechanical, Structural, Environmental and Contract Services Units in a wide range of labor, performance, financial, planning, training, and administrative activities
- Oversee the development and management of contracts, coordinate maintenance activities during snow, develop/monitor budgets
- Assume complete responsibility for the management of the division in the absence of the Manager or during airport emergencies that result in split shifts
- Manage facility maintenance operations, union agreements, employee discipline and grievance procedures, procurement procedures and authorization processes including Agenda Items, MJ’s and MA’s
- Effective and proper compliance with PA administrative policies and procedures
- Develop and monitor budgets including utilization of SAP, PeopleSoft and contract development, authorization, preparation, and compliance.
- Must respond to airport emergencies and inclement weather conditions, including snow alerts without delay on a 24-hour, seven-day per week basis, including weekends and holidays.
- This position requires rotating shifts inclusive but not limited to nights, overnights, and weekends.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position
- Bachelor’s degree in Aviation, Transportation, Planning, Engineering, Business, Public Administration, or a related field from an accredited college or university.
- In Lieu of a degree we will accept a minimum 10 years of Aviation Operations, Transportation, or similar experience
- At least 3 years of experience in aviation, transportation, maintenance, or related business field in a large, complex operating environment.
- Strong leadership capability, demonstrated through the ability to manage, develop, and motivate diverse teams to achieve high performance.
- Must possess and maintain a valid driver’s license.
Desired
Ideal candidates will present the following profile:
- Ability to supervise in a union environment at an operating facility.
- Demonstrated ability to work independently, plan and delegate multi-task work assignments and assess training and development needs.
- Demonstrated ability to prepare and analyze financial data and other management reporting tools.
- Excellent oral, written and presentation skills.
- Demonstrated ability to foster good teamwork and cooperation with other Port Authority staff and operating units, tenants, contractors, passengers, and the public.
- Must be proficient in computer systems: Word, Excel, Peoplesoft, Outlook, BudgetPro and SAP.
- Ability to supervise large groups of individuals performing skilled and unskilled technical functions in a demanding environment.
- Understand and develop asset management, total life cycling concepts and apply them to the JFK Maintenance operation.
Assistant Manager, Airport Operations Center – JFK
Job ID: 38866
Department: Aviation
Location: JFK Airport
Responsibilities
The Aviation Department of the Port Authority of New York and New Jersey is currently seeking a diverse and high energy leader to serve as a management representative working collaboratively in the new JFK Airport Operations Center (AOC). The AOC is responsible for monitoring all aspects of airport operations while receiving, processing, and disseminating real-time information allowing the Assistant Manager, AOC to mitigate operational disruptions and optimize day-of operational flow. As the central node of communication, the AOC facilitates a consistent flow of information airport-wide to assist all airport functional groups in maintaining critical service delivery along with facilitating the mission and goals of the John F. Kennedy International Airport and governance initiatives. The Assistant Manager, AOC will work alongside Port Authority personnel, contract staff, representatives from air terminal operators, airlines, business partners, and state and federal government agencies, such as the Transportation Security Administration, Customs & Border Protection, the Federal Aviation Administration (FAA) and others who have responsibility for the safety, security, and efficiency of airport operations.
The Assistant Manager, AOC will be responsible for:
- Combining elements of routine coordination, assistance and planning, Common Operating Picture (COP) management, critical information management, and engagement with stakeholders at the local, state, and Federal levels
- Support development of Key Performance Indicators (KPIs) and data analysis to support real-time situational awareness and daily planning activities to achieve operational goals
- Contributing to analysis of existing business processes, identifying areas for improvement, and develop and implement solutions to meet business needs especially through integration of data and technology
- Outside of normal business hours, the Assistant Manager, AOC will be the ranking management representative onsite and will be responsible for coordinating with stakeholders all facility operations, maintenance, and construction activities, as well as making appropriate notifications and coordinating the response to airport incidents and emergencies.
- Support the ongoing development and growth of AOC and Emergency Operations Center (EOC) facilities, operational plans, concepts of operations (CONOPS), standard operational procedures (SOP), process documentation, and business system requirements to ensure optimal functionality aligned with operational goals and industry best practices
- Provide staff training, ensuring proper equipage and equipment readiness, conducting periodic training exercises, recommending AOC improvements, and additional duties as assigned
- Develop and maintain effective working relationships with AOC partners and the local airport community
Additional Information:
- Candidates must be reachable and able to respond to airport incidents/events, expeditiously, 24-hours per day, seven-days per week, including holidays and outside of regularly scheduled shifts as a normal function of the job.
- Routine work schedules for the selected candidates will minimally include shifts covering afternoons, evenings, nights, weekends, and holidays
- Additional work hours determined by varying project responsibilities
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- Bachelor’s Degree in Aviation Management, Emergency Management, Business Administration, Transportation, or related field from an accredited college or university.
- In lieu of a degree 7 years of experience in Aviation/Airline or Transportation Operations experience will be considered
- 3+ years of related operations experience working in an aviation or operational decision-making role with knowledge of multiple aspects of airport operations including, but not limited to: airport operations and management procedures, emergency operations, airline operations, or air traffic control operations
- Experience with statistical and data analysis including development and utilization of dashboards for data-driven decision-making
- Able to pass a criminal history records check, as mandated by 49 CFR Part 1542, and to meet all requirements necessary to obtain and maintain a Security Identification Display Area (SIDA) Card credential with airfield Movement Area Driving and Escort Privileges
- Valid driver’s license
Desired
The ideal candidate should possess but not limited to the following qualifications:
- Master’s Degree in Aviation Management, Emergency Management, Business Administration, Transportation, or related field from an accredited college or university
- Professional certification in Aviation and/or Project Management (AAAE Certified Member or PMI Project Management Professional)
- Demonstrated experience in an Airport Operations Center (AOC) or related
- Experience coordinating daily operations alongside major capital construction projects, especially traffic mitigation programs
- Demonstrated knowledge of Federal Regulations and Advisory Circulars, particularly those related to 14 CFR Part 139 and 49 CFR 1542
- Demonstrated experience in delivering customer service and customer communications programs in a transportation-related, high operational tempo environment
- Experience balancing multiple competing priorities, demonstrating sound judgment, and utilizing decision-making skills necessary to manage operational and emergency situations
- Available to respond to declared airport emergencies, expeditiously, 24-hours per day, seven (7) days per week, including holidays and outside of regularly scheduled shifts as a normal function of the job
- Available to work rotating schedule shifts covering afternoons, evenings, nights, weekends, and holidays (as needed)
Program Director, PATH Reliability
Job ID: 38863
Department: Rail Transit
Location: Journal Square Transp. Center
Responsibilities
The Port Authority is seeking an experienced, energetic, strategic, innovative and results-oriented leader to fill a critical position on the Port Authority Trans-Hudson (PATH) Department’s leadership team. Reporting to the Director/General Manager, PATH, the Program Director is responsible for developing, leading, and overseeing the advancement of comprehensive reliability program that aims to reduce delays and consistently provide safe and reliable train service to the millions of travelers who use the PATH system each year.
This strategy includes all aspects of reliability planning including, but not limited to, the establishment of a proactive reliability centered maintenance approach, advancement of PATH asset management, the development of a team responsible for the Maintenance Requirements Analysis process and advancing data analysis and management. This position will be responsible for department-wide coordination of business strategies that achieve measurable delay reduction and reliability goals.
Responsibilities:
- Reliability Strategy: Lead strategy development for the department by coordinating the technical and planning components necessary to implement a reliability-centered maintenance program at PATH. Identify and proactively manage asset reliability risks that could adversely affect PATH operations by implementing Failure Mode Effects Analysis and Root Cause Analysis.
- Asset Management: Oversee an external deep dive of the current asset management process and software capabilities. Produce a detailed plan to advance asset management maturity to the level required to support the reliability strategy.
- Establish and oversee reliability team responsible for the Maintenance Requirements Analysis process and enabling service delivery teams to meet reliability targets.
- Reliability Standards: Lead the management of reliability and delay reduction standards and the measurement of performance against those standards for employees and contractors.
- Develop relations with cross-functional teams of leaders, technicians, and operators and work collectively to establish a maintenance culture that values training, partnership, and accountability.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- Bachelors degree from an accredited college or university.
- At least five years of experience in leading an operational team or a relevant experience in the railroad or maintenance industries.
- Significant experience in developing complex, enterprise-level strategies and implementation plans to meet goals, improve processes, and achieve business innovation.
Desired
Ideal candidates will present the following profile:
- Experience in a maintenance or asset management function in a transportation organization.
- Demonstrated leadership capability, with the ability to manage, develop, and motivate staff.
- Demonstrated success in navigating a complex organization’s structure, policies, and procedures.
- Demonstrated proficiency and effectively persuading, influencing and negotiating with individuals at all levels of the organization to achieve desired outcomes.
- Demonstrated ability to cultivate collaboration, teamwork and creativity to solve problems and a cross-functional, multi-disciplinary environment.
- Demonstrated experience organizing a demanding workload with the ability to work in a high-pressure environment with multiple tasks due in a tight timeframe.
- Excellent interpersonal skills with demonstrated ability in dealing effectively with executive level staff, both internally and externally.
- Demonstrated ability to establish comprehensive detailed plans with specific timelines, milestones, and deliverables necessary to meet or exceed project goals.
- Demonstrated problem-solving, analytical, and decision-making skills.
- Strong, proven oral and written presentation skills.
Principal Business Manager, JFK
Job ID: 38849
Department: Aviation
Location: JFK Airport
Responsibilities
The Principal Business Manager is a key member of the John F Kennedy (JFK) senior management team and supports the General Manager (GM) and Deputy General Manager (DGM) in managing the day-to-day administrative operations and organizational effectiveness for the airport’s diverse workforce.
Reporting to the JFK Deputy General Manager, and the Manager of Business Solutions at Aviation headquarters, the successful candidate will be responsible for managing a wide range of Aviation, Human Resources and Administrative functions for JFK.
The selected individual will lead and supervise a centralized team of staff in the performance of all administrative, business support, and clerical functions for the airport’s 500+ represented and non-represented positions.
Specific responsibilities include:
- Staffing Management: Lead efforts with unit supervisors and division managers to fill vacancies expeditiously with qualified individuals; prepare, review, and edit job bulletins; coordinate the interview process for all vacancies; actively manage vacancies and other position related matters through coordination with HR and the Aviation Director’s Office; provide Executive staff at the airport and the Aviation Director’s office with measurable updates on all position management matters.
- Airport Business Administration: Provide an optimal level of service on all airport business and administrative functions, including all HR policies, processes, procedures, and correspondence; performance management for non-represented and field supervisory staff; travel; equipment and technology management; board process; special events and functions; accounting and invoice payment; employee programs, etc. Provide guidance and policy interpretation to airport staff on all business and administrative matters.
- Leadership: Lead and oversee all business management, clerical, timekeeping, and office support staff at the airport, managing workload and performance, and promoting an efficient, effective, and cohesive work environment in support of the airport’s business priorities.
- Business Strategy & Analysis: Provide strategic and analytical support to the Manager, Business Solutions, Executive Business Manager, and division managers on a wide range of policy, Human Resources, and administrative matters.
- Employee Relations: Manage employee relations for the airport, in consultation with the Aviation Director’s Office, Human Resources, and Labor Relations.
- Budget Management: Prepare and manage General Manager’s Office budget; assist in the preparation the overall airport budget. Prepare all documentation and justifications for staffing-related budget requests. Track spending for the GM’s office and review variances on a quarterly basis, including monitoring overtime spending and mitigation.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- At least seven years increasingly responsible experience managing administrative, human resources, or other business programs / processes.
- A Bachelor’s Degree from an accredited college or university may substitute three years of related experience as noted above.
Desired
Ideal candidates will present the following profile:
- Supervisory / managerial experience related to both non-represented and represented staff
- Knowledge and ability to manage and apply organizational policies and procedures, including those related to administration, human resources, budgeting, and payment authorization processes.
- Demonstrated ability to work independently, organize a demanding workload and manage multiple tasks within tight timeframes
- Demonstrated analytical skills, including the ability to interpret and analyze researched data and procedure statistical reports and charts
- Excellent interpersonal skills with the ability to deal effectively with all levels of staff
- Demonstrated ability to communicate effectively, both orally and writing
- Strong working knowledge of Microsoft Word, Excel, and PowerPoint
- Direct experience using PeopleSoft, SAP and BudgetPro
Manager- Port Physical Plant
Job ID: 38780
Department: Port
Location: New Jersey Marine Terminals
Responsibilities
Under the direct supervision of the Deputy General Manager of the New Jersey Marine Terminal (NJMT), the Manager, Port Physical Plant will be an integral part of the NJMT management team. In the absence of the General Manager and Deputy General Manager, the Manager, Port Physical Plant may be responsible for the facility. The Manager, Port Physical Plant is fully responsible and accountable for managing all aspects, as well as measuring and improving the performance of the facility’s maintenance, structural integrity, environmental, hazardous waste management, sanitation, and construction programs associated with the New Jersey Marine Terminals, and ensuring that the assets are able to support this mission. This position also contributes to the development and prioritization of the Capital Program and Operating Major Works Program. The Manager, Port Physical Plant will also manage the Tenant Alteration Application and construction process for NJMT tenants and operating entities.
The Manager, Port Physical Plant must have a solid understanding of the principles of enterprise asset management to lead the maintenance unit in the optimal lifecycle management of the physical assets from their design, construction, and commissioning, through their operations and maintenance, and to the decommissioning and/or replacement.
In an effort to advance the state of good repair and extend the useful life of the facility’s infrastructure, the incumbent will direct a wide variety of activities, including overall maintenance of facility assets; developing, reviewing and monitoring maintenance contracts and overseeing the administration of these contracts; complying with maintenance labor agreements and participation in grievance and disciplinary hearings; supervising maintenance staff; evaluating maintenance systems data and related reports; working with Project Management and Engineering staff to identify infrastructure and capital projects for the NJMT; managing all snow removal and emergency response activities of maintenance staff. The incumbent will also be responsible for preparing and managing the maintenance budget and provide support for other aspects of the NJMT operating budget.
Qualifications
Candidates must present the following qualifications to be considered eligible for this position:
- Bachelor’s Degree from an accredited college or university preferably in Engineering or Architecture
- Minimum of 5 years of progressive management and supervisory experience in a facilities/maintenance environment
- Must possess a valid driver’s license\
- The selected candidate will be required to pass a Federal Security Background check and obtain a Transportation Workers Identification Credential (TWIC) to work in a maritime environment as required by the Department of Homeland Security.\
- Applicants must meet all performance and attendance standards and have completed all probationary periods
Desired
Ideal candidates will present the following profile:
- Demonstrated experience managing a diverse array of management, supervisory and field staff, including demonstrated experience supervising represented staff.
- Demonstrated ability to develop and provide direction for critical facility infrastructure development, inclusive of all operational, security and Public Safety needs and priorities.
- Demonstrated proven record of employing effective team building strategies and techniques.
- Demonstrated experience in analyzing and evaluating contract drawings and tenant alteration applications/submitted documents to identify associated impacts on the facility and recommend alternatives.
- Demonstrated ability to work effectively under a variety of conditions, with the ability to maximize resources and operate independently; be reachable 24 hours a day, 7 days a week, and can report to work expeditiously in response to facility emergencies including snow alerts.
- Demonstrated experience identifying, understanding and integrating customer service needs into day-to-day decision making.
- Demonstrated ability to develop and employ problem-solving approaches that are sensitive to organizational, community and customer concerns.
- Demonstrated superior interpersonal skills, with an ability to work effectively with diverse groups, such as tenants, contractors, vendors, and government, community and industry officials.
- Demonstrated written and oral communication skills, including experience in presenting materials to senior staff.
- Experience working at a marine terminal or waterfront facility.
- Demonstrated conflict resolution skills and knowledge of disciplinary procedures.
- Demonstrate understanding and comprehension of agency and department priorities and standards.
- PE or RA license
2022 Leadership Fellow Program
Job ID: 60011
Department: Human Resources
Location: 4 World Trade Center
Description
The Port Authority of NY & NJ is looking for career-minded individuals with a passion and commitment to public service to join our distinguished rotational program for graduate students who expect to receive their degree in Fall 2020 or Spring 2021. This is your chance to join the Port Authority as we connect the region in new ways for generations to come.
If you have ever flown out of JFK, biked across the George Washington Bridge, or captured that perfect picture of the World Trade Center, then you have witnessed just some of what the Port Authority of New York & New Jersey does. We run some of the busiest and most critical transportation facilities in New York-New Jersey metropolitan region. It takes a dedicated team of over a thousand men and women to operate these facilities safely, efficiently, and with a high standard of customer service. Our nearly 8,000 employees are committed to the work they do – work that moves millions of people and supports billions of dollars in economic activity each year.
About the Program:
- The Port Authority of New York and New Jersey’s Leadership Fellows Program is a distinguished program for graduate students who expect to receive their degree in Fall 2020 or Spring 2021.
- The Leadership Fellows Program is a two-year rotational program that offers on-the-job experience in approximately four different business functions. Leadership Fellows have an opportunity to explore many different areas such as operations, finance, transportation, sustainability, etc. The Leadership Fellows Program is designed to build a strong foundation of business acumen, adaptability, and knowledge of the Port Authority as a whole.
- Past Leadership Fellows have contributed to key regional capital programs, learned the nuts and bolts of policy development, and managed the challenges of daily operations at our transportation facilities. The breadth and depth of these experiences are critical in preparing Leadership Fellows to be future leaders within the agency.
- Leadership Fellows are presented with a variety of developmental opportunities that range from one-on-one coaching to structured mentoring and various targeted training programs.
- After successful completion of the program, Leadership Fellows will be considered for key positions in areas such as policy analysis, finance, capital programs, operations, or related business functions.
Qualifications:
General Skills
- Leadership Fellows are selected based on academic achievement, analytical and communication skills, and work experience.
- The selection process for the program is highly rigorous and consists of multiple rounds of interviews, including a qualitative interview, a competency-based panel interview, and multiple assessment exercises.
Academic Skills
- Students graduating with a graduate degree in fall 2020 or spring 2021 are eligible to participate in the Program.
- Candidates should possess a record of academic achievement in the areas of public administration, business administration, public policy, urban planning, public finance, economics, transportation management, or a related discipline.
Desired:
- Candidates must have a clear interest in a career in public service management
- Candidates must demonstrate excellent problem solving, analytical, quantitative, written and oral communication, and interpersonal skills with a strong customer service orientation and political acumen.
- Candidates must be flexible and enthusiastic about experiencing all the Port Authority has to offer, including areas that are not necessarily aligned with their professional backgrounds.
- At least one year of work experience and/or internships in public service, transportation, government, or related fields is preferred
Compensation and Benefits:
- The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.
How to Apply:
To apply, candidates should click on the Apply Now button and complete the application workflow.
Applicants should take care to ensure the system accurately records all of their education and employment history and that they have uploaded their answers to the essay questions during Step 6.
Timeline: First-round interviews for the Program will take place in November. Second-round interviews will take place in January. Final selections and offers to selected candidates will be made in February. Our 2021 Leadership Fellows cohort will begin in July. This timeline is subject to change.
Instructions:
- To be considered for the position you must respond to the both of the essay questions below in one document.
- Please ensure that you upload one document containing both answers to the required essay questions on Step 6 of the application.
- Each essay response cannot exceed 250 words. Only applicants under consideration will be contacted.
- Applications that do not include a resume and an essay response will be considered incomplete and will not be moved forward in the selection process.
- As part of our interview process, your essay will be evaluated for further candidacy consideration.
Essay Questions:
- Describe how you have used your leadership abilities to promote a positive culture in your school or organization.
- If you were presented with an opportunity to work in a managerial/leadership capacity at your school or organization, what steps would you take and what skills would you apply in developing others?
Compensation & Benefits
The Port Authority of New York and New Jersey offers a competitive salary, an outstanding benefits package and a professional environment that supports development and recognizes achievement.
How To Apply
Interested candidates should apply to this job by clicking on the Apply Now button and submitting a combined cover letter and resume. The Port Authority of NY & NJ welcomes veteran and military spouse applications.
Only applicants under consideration will be contacted.
About The Port Authority
Founded in 1921, the Port Authority of New York and New Jersey builds, operates, and maintains many of the most important transportation and trade infrastructure assets in the country. The agency’s network of aviation, ground, rail, and seaport facilities is among the busiest in the country, supports more than 550,000 regional jobs, and generates more than $23 billion in annual wages and $80 billion in annual economic activity. The Port Authority also owns and manages the 16-acre World Trade Center site, where the 1,776-foot-tall One World Trade Center is now the tallest skyscraper in the Western Hemisphere.
EQUAL OPPORTUNITY EMPLOYER
The Port Authority of New York & New Jersey/Port Authority Trans-Hudson (PATH) is an Equal Opportunity Employer.