Responsibilities of all YPT International Board Members:
- All board members are expected to respond to communications (email and Slack) in a timely manner.
- Board members are required to attend one working session each month to collaborate on internal initiatives with other board members.
- Board members are required to attend one board meeting each month to provide updates for the organization.
- Board members are expected to attend an in-person annual strategic meeting taking place over a weekend within the first quarter of the term.
Chair & CEO: The Chair serves as the Chief Executive Officer of the organization and is the official face of YPT-International. The Chair leads monthly board meetings, oversees day-to-day implementation of the international by-laws, and supervises international board positions. The Chair develops and implements strategic initiatives and partnerships and provides strategic direction and coordination for the International Board and committees.
Deputy Chair: The Deputy Chair assists the Chair in administering the international board, and conducts the subsequent year’s election process. The Deputy Chair also is the point of contact for the Board of Advisors and leads the recruitment of Advisors every other year. Every year, the Deputy Chair also leads the development of the organization’s Annual Report. In the absence of the Chair, the Deputy Chair acts in the official capacity of the Chair and performs all duties of that office.
Director of Administration: The Director of Administration sets up International Board meetings and records minutes for all board meetings. The Director of Administration is the administrator for YPT International’s Zoom and Slack accounts and manages access to these platforms for local chapters. Additionally, the Director of Administration facilitates the annual YPT awards and keeps accurate records, documentation, and file control for the organization.
Co-Directors of Communications: The Director of Communications manages YPT-International’s social media pages, updates YPT-International’s website, sends official YPT-International e-mails, supports chapter/regional communications and social media presence, and produces graphic design and marketing materials. Knowledge/experience using these programs is desired, but not required, for the Director of Communications: Adobe CS (Photoshop, InDesign, Illustrator), WordPress (Web Design), NeonCRM (Email Distribution), and Graphic Design experience (Strongly Recommended).
Co-Directors of Finance: The Director of Finance collects individual dues payments and redistributes to regional districts and chapters, records and maintains accurate financial records, pays organization bills in a timely fashion, manages organization payment systems and tax compliance with the IRS, seeks opportunities to best utilize existing financial resources, expands revenue streams, develops annual budget and forecasts yearly expenses, and provides monthly updates to the International Board. The Director of Finance is required to be added to YPT International’s financial accounts as an authorized user, which requires the disclosure of personal information to YPT’s financial institutions. The Director of Finance also manages local chapter bank accounts and issues debit cards to authorized users.
Director of Programs: The Director of Programs plans and oversees events in conjunction with major conferences, supports regional and local chapter programming (especially when major conferences are held near chapters), and coordinates events with the Director of Finance and the Director of Membership. The Director of Programs coordinates with the Board of Advisors to organize events with Advisors in collaboration with their respective local chapters. The Director of Programs also leads the development of programming, such as mentorship or coffee chat programs to foster the connectivity of local chapter members.
Director of Membership: The Director of Membership monitors YPT membership numbers, grants administration access to YPT’s CRM system (NeonCRM), sets up new chapters in database, removes duplicate membership from the membership database, and assists chapters in using NeonCRM. The Director of Membership assists in organizing and running events geared towards increasing membership and coordinate with local and regional leadership on membership related issues. The Director of Membership also manages membership sign-up and renewals through NeonCRM and reports on membership numbers during each board meeting. The Director of Membership collaborates with local chapters to input complimentary memberships (through sponsorships) into NeonCRM.
Director of Chapter Development: The Director of Chapter Development communicates with local chapter and regional leadership, supports interested parties in establishing new YPT chapters, assists chapters with day-to-day chapter management, monitors chapters with low or changing membership numbers, and serves as a liaison between regional liaisons and International Directors. The Director of Chapter Development also collaborates with local chapters to understand their needs and provide guidance on operational best practices.
Director of Sponsorship: The Director of Sponsorship solicits and maintains international sponsors, administers and keeps up-to-date sponsorship levels, and provides accurate sponsorship information to the Director of Finance for budget planning. The Director of Sponsorship assists with programming and communication, including coordinating Sponsor events with the Director of Programs. The Director of Sponsorship also helps post jobs for Sponsors on social media and the website. Annually, the Director of Sponsorship is responsible for holding knowledge share calls with local Chapters and assists with Sponsorship information development and dissemination.
Regional Liaisons: Regional Liaisons are expected to host quarterly meetings with the local chapter boards within their regional jurisdiction, inform local chapters of YPT International programming/initiatives, note any local chapter concerns, and communicate these concerns and issues with the YPT International board. Regional Liaisons are expected to attend the monthly board meetings to provide updates for their respective regions.